2020 Convening 

Join the Planning Committee

Event coordinator (paid position)

Temporary Contract Position: January - September 2020

 

Job Announcement

 

We’re searching for an experienced event planner to help us organize our healing justice convening, scheduled for August 20-23, 2020 in New Mexico. The ideal candidate is experienced, creative, and detail oriented, and dedicated to providing excellent care to ensure our convening is rooted in the values and practice of healing justice. This role requires expertise in all aspects of event/convening planning, including budgeting, acting as the liaison with the venue, managing logistics on site, and all tasks related to curating the best experience for attendees. The best fit for our organization is an event planner who can manage the daily details while holding the bigger vision with experience curating, organizing and planning generative spaces for queer and trans people of color. Event coordinator will be part of a larger planning team which includes NQTTCN staff, board as well as planning committee members leading program design, access and safety for the convening.

 

Responsibilities:

  • Manage all aspects of event planning meeting deadlines and maintaining event budgets.

  • Nurture and build relationships with venue, planning committee, volunteers, presenters, healers, etc. during planning process.

  • Addressing potential problems that may arise.

  • Planning for potential scenarios that could impact the integrity of the event.

  • Maintaining a working knowledge of the complex needs of a wide variety of events.

  • Collaborate with venue to manage all event set-up, tear down and follow-up processes.

  • Maintain event budgets.

  • Book performers, artists and photo/videographer.

  • Conduct final inspections on the day of the event to ensure everything adheres to the planning committee’s standards.

  • Stay current, and often ahead of the curve, on event planning, design, and production trends, proactively identifying and solving operational challenges.

  • Research resources, make site visits, and lead pre-event meetings when necessary to help with decision-making about event design.

 

Skills and Qualifications:

  • Proven success as an event planner or coordinator. 

  • Strong relationship and communication skills.

  • Excellent organizational skills, including managing multiple projects/timelines, time management, and exquisite attention to detail.

  • Expertise in healing justice strongly preferred.

  • At least 3 years’ experience as an event coordinator.

  • Outstanding vendor management skills.

  • Knowledge of event management tools/apps to manage registration and logistics.

  • Experience working with queer, trans, gender nonconforming, two spirit and non binary communities required.

 

This position is primarily remote. Event Coordinator can be based anywhere in the United States but must be available for site visit in the Spring of 2020 and for the convening. 

 

To apply, please send resume and cover letter to Founding Director, Erica Woodland, nqttcn@gmail.com.

Applicants expected to provide samples and references for previous events managed/coordinated. 

 

Black, Indigenous, and other queer and trans people of color strongly encouraged to apply.

VOLUNTEER COORDINATOR

More information and how to apply coming soon!

The National Queer & Trans Therapists of Color Network is a fiscally sponsored project of Social and Environmental Entrepreneurs, a 501c3 non profit organization. All donations are tax deductible.

Contact

P.O. Box 7793

Oakland, CA 94601​

nqttcn@gmail.com